How do I extract the data from a lease into a table?
Forward the lease by e-mail to Reconcil8: parties, property address, start date, term, rent excluding charges, service charge provisions, security deposit and indexation index come back as a table in the same thread, with an Excel export. Across a portfolio of leases, every contract comes out in the same columns — the summary table builds itself.
Updated 6 August 2026
Why the lease resists copy-paste
A lease is a long document — often 15 to 30 pages with schedules — where the useful data (rent, index, dates) is scattered across drafted clauses. Copy-paste brings back text, not fields.
What the extraction does
The clauses are read to pull out the values: rent amount and frequency, service charge provisions, security deposit, start date, term, reference index. Every value stays linked to the passage of the contract it was read from — you click, you check.
Repetition is the real gain
Property managers and administrators handle dozens of leases built on similar templates. The first lease sets the columns; the next ones fill the same table, ready for the annual rent review.
Extracted fields
- Landlord and tenant
- Address and description of the property
- Start date and term
- Rent excluding charges and frequency
- Service charge provisions
- Security deposit
- Indexation index (e.g. rent index)
- Special clauses flagged
Sample output
| Property | Tenant | Start | Rent excl. charges | Charges | Deposit |
|---|---|---|---|---|---|
| 12 rue Pasteur, Lyon 3e | Martin | 01/09/2025 | 890.00 | 110.00 | 890.00 |
| 4 pl. des Tilleuls, Villeurbanne | Nguyen | 15/10/2025 | 1,150.00 | 145.00 | 1,150.00 |
Two documents from the same issuer, two rows in the same columns — the second forward needs no set-up.
Frequently asked questions
- Does a 25-page lease count as one document?
- One credit covers a document of up to about ten pages; a long lease therefore uses several credits — the rule is stated on the pricing page. Plans start at €9/month, with packs from €0.15 down to €0.10 per credit beyond that.
- Does the extraction cover inventories (check-in / check-out reports)?
- Yes — same channel: forward the inventory report, the rooms and observations come back as a table. Uncertain handwritten notes are flagged “to check” rather than guessed.
- Can I get a summary table of several leases?
- That is the typical use: every lease forwarded to the same folder adds its row to the same column schema. The Excel export accumulates the portfolio.
Forward your lease.
No form, no sign-up: forward the e-mail with the document attached, and the reply comes back in the thread with the table and its Excel export. 20 free documents when you sign up, no credit card required.